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Hey Coach,
You know how it goes. You’ve got 100 things to do, your team needs you, and your assistants are waiting to be told what to do next. It’s frustrating. You don’t have time to babysit.
Here’s the hard truth: most coaches struggle not because their assistants don’t care, but because no one taught them how to be proactive. That’s on us.
So what’s the fix?
Start training proactivity like it’s a skill — because it is. And yes, it’s absolutely teachable.
A proactive assistant doesn’t wait for you to assign tasks. They know what’s coming, what’s urgent, and what’s next. They think ahead. They solve problems before they land on your desk.
Think about it this way: one proactive assistant is worth three who just sit around waiting for instructions.
Now, here’s how to get more time back for YOU.
When your assistants know what to do and how to do it without needing to ask, you finally get to focus on the big-picture stuff: culture, recruiting, player development, and team strategy.
Instead of spending your day answering "What should I work on now?" or re-explaining the same task for the fifth time, you can build your program and actually make progress.
You didn’t get into coaching to be stuck managing task lists all day. You got into this to lead. And when your staff knows what’s expected and how to deliver, you’re free to do just that.
Now, here’s how to train it once they’re in your program.
I teach coaches to use my Busy Coach Master To-Do List system. It’s one place where everything your program needs to run smoothly lives.
· Every task
· Every timeline
· Every deadline
· Every SOP (standard operating procedure)
No guessing. No hovering. Your assistants will know exactly what they’re responsible for, when it needs to be done, and how to do it.
They get clear. You get peace of mind.
Instead of wasting energy deciding what to do next, you and your staff will spend your time executing, improving, and winning.
This is how you level up your program—by turning good assistants into great ones and building a system that runs itself.
You don’t need more help. You need the right help, trained the right way.
That’s what I do. That’s what Busy Coach is for.
Let’s build the kind of staff that makes your job easier, not harder.
If you are interested in setting up the Master To-Do List System with your staff, just reply to this newsletter and I will share it.
Mandy Green
Your Go-To Productivity Coach for College Coaches
Here are some other ways I can help you:
To leverage your time:
High Performance Coach and Recruiter
To leverage your staff:
Assistant Coach Accelerator
To leverage your recruiting system:
Recruiting Made Simple
How to stay consistent with social media for recruiting purposes:
Social Story Recruiting
The Busy Coach Planner is something I think every college coach should have on their desk for the start of 2025. Grab one here and start fresh, organized and dialed in next year.
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